Productivity tool: MS teams

Since my studies at FH JOANNEUM University of applied sciences, I have had to use a tool imposed by the University to communicate by video conference with our professors and organize meetings between students on the progress of projects. Since the university imposed the use of this tool, I have been able to explore the many possibilities that the application could offer through its pedagogical use (writing comments, responding to information, delivering documents, etc.). The university has imposed the use of this tool on students and teachers since the covid-19 epidemic to continue the courses in a synchronous or asynchronous. Since the event, the tool is used to its full potential to ensure the continuity of online courses. Before I started using the software, I was a bit reluctant to have to download it to use it daily, because I did not know all the possibilities that this tool could offer. It took me some time to master them after short use. Some of the tasks I performed while using it took a long time to be accomplished, and I repeated the mistakes in a redundant way that sometimes I gave up. After a short week of immersion in this software, it was almost impossible for me to forget the steps to perform the tasks. The tasks to be performed seemed more and more obvious to me, whether for collaboration or document sharing. This allows me to conduct a small usability study of this software.

Microsoft Teams is a collaborative workspace that acts as a central hub for workplace conversations, collaborative teamwork, video chats, and document sharing, to enhance user productivity through a multitude of possibilities.

Since the covid-19 pandemic, there have been 75 million daily active users through this software. It was a boon for academic institutions to continue classes efficiently. Microsoft reported 2.7 billion meeting minutes recording on 31 March 2020. And most of the active time is spent on calls and video conferencing.

persona snapshot

Target group

In a general sense, the software is accessible to everyone. But Microsoft has positioned itself to provide a solution for academic and professional institutions due to the pandemic by bringing new features. The most particular targets for universities are students and teachers who have a regular grip on IT tools, especially students who are, for the most part, born of the Z generation. They are, therefore, digital natives who have a better understanding of the uses and are more likely to adapt to a digital transition.